If you have a ton of media on your WordPress site and have tried to figure out ways to manage it through the native media library, you know it’s very limited. Depending on your use of media, and how you want to find and access all of it, a more streamlined way of doing it would save you tons of time.
And all those product images in WooCommerce can get overwhelming as well. The good news is that there is WP Media Folder and it’s compatible with WooCommerce.
But it doesn’t end with just images, we are talking all of your media. For example, if you have a bunch of pdf’s on your site for download via your media library, you could easily organize those into subject or topics. Plus display your PDF’s for viewing on your site.
This is where the WP Media Folder plugin comes into play. Because, for a media manager, it uses folders. And who doesn’t love folders for organization?
WP Media Folder Plugin for WordPress
Let’s take a look. When you install and activate the plugin, you will get this notification. (Note, if you have the NextGEN galleries plugin installed, it will also give you the option to import those images)
This allows you to create the folders based on your category if you find this useful.
Media Folder Settings
Before we get into the actual media library manager, let’s look at the settings for this plugin.
Here you will find some overall settings that might be helpful. If you are using a page builder, you can activate this to work on the front end. A few of these affect how your manager looks; we’ll see those in a bit. Also, some nice options to choose from for filtering your images.
Note that when you activated this plugin, you had the option to import categories. Well, you have it here again. Also, you can use this to re-import as well. You might want to do this if you change some of the settings.
This plugin has a built-in gallery option with some choices for galleries you can create. This is nice because if you don’t need a robust, feature-filled gallery, you can use this plugin instead.
Media Access and Design Settings
Here you get design options for display and management, with the opportunity to have these for single file design, which you may choose if you want some control over single image displays. Also, as you will see, this lets you add design to a button for downloads, such as a pdf with the add-ons.
Files and Folders Settings
There are several options here around the names of the files, which I find interesting. In particular, the Copy Title to Alternative Text Field. In most cases it’s good to have a useful title in your Alt Text for both search and accessibility. If you giving good titles to the files, this could come in handy. But again, using an option like this depends on some variables. The same with the other two options under Other Options.
FTP Import Settings
If you want to import with FTP, you can do that as well. This is ideal for importing mass images from a file on your server to your media library.
Sync External Media
This is an added tool where you can sync a server folder, the spot where your WordPress site currently is installed, to a WP Media folder or vice versa.
Regenerate Thumbnails Settings
I have talked about this in several posts. Often when you change themes, your images can go wonky. They may be distorted or blurry. The solution, which I recommend to anyone who changes their themes is this: install a plugin and run this. (This plugin has it built-in.)
Some options you may want to check into.
Media Library and Media Folders
Let’s start looking at what you have here. Likely, your first experience with folders might be adding media to a post or page. As you can see here, I have my single folder that was created called Post Images (we will be looking at WooCommerce product images in a bit).
Since I turned on the hover option in my general settings, if I mouse over any image, I will get this. So you can see the full image without having to insert it or even by just clicking on it in your media library.
If we were to click on any existing folder, we would see what images we have added to that folder. For example, the category folder I created has one image in it that I have placed. You will also see on the left side it tells me how many images I have in that folder.
Creating a new folder is very simple.
And you can edit that name or delete the folder just as easily.
You can also add sub-folders.
And if you want to use a specific image for and image cover, just choose this for that image.
And now you can see it in your media library.
If I click to edit an image, I get these choices. As you can see, since I had ticked the boxes in my settings to add the image title to both the Alternative Text and the Caption, those are now automatically in there. You will also get an option for the size of the single image lightbox.
Adding a PDF
By default, when you add a PDF to a post or page, you get the link and that’s it. But now you get the title, size and format.
And in your post or page, it will look even nicer.
Filtering Your Media Search
If we go directly into the media library, we have a similar view. I want to show you all the options you have for filtering the images as you are searching for one or adding one to a new folder.
Without this plugin your options for filtering are limited.
With this plugin you now have filtering for more media as well as by folder, size, weight and an option for folder sorting.
I can also filter it by the only the media I have uploaded.
The filtering alone is a far better option than what comes with the default WordPress media library.
Adding Images to a Folder
There are a couple of ways to add an image to a folder.
Drag and Drop and Existing Image
You simply hover over the three dots on the left of the image and you will be able to drag it into the folder.
Just click on the three dots.
Then it will turn into a box with the number of images you are dragging and dropping.
And just move it over the folder you want it to drop in.
The second option is when you are adding new media to a post or page. Whether it’s already in your library or you are uploading it as a new image, just click on the image and you will find the Media’s Folders Selection.
Clicking on that will let you add it to one or more of your media folders.
Creating a Gallery
As I mentioned earlier when I went through the settings for galleries, you can create galleries from your folders as well.
So let’s say I want to insert a gallery into a post from images in a folder. I click on add media, and I’ll get the Create a gallery from folder button
I choose my folder, click on that button and I get these options, which are more enhanced than the WordPress default galleries. You get the choice of the default gallery theme as well as a couple of others and a slider. Image sizes for the lightbox display and click action. Ordering my custom, title or date and ascending or descending order.
Also an option for a per-image link in the gallery for an internal or external URL.
WP Media Folder Add-Ons
You can get three add-ons ;two of them are Google Drive and Dropbox. This gives you full integration with a double synchronization. You will be able to manage your media from Google Drive and Dropbox and your WordPress media folders. There are settings to hook up to your account and more details of those features on their site.
The other is something I mentioned earlier in the design settings. When you upload and embed a PDF in WordPress, a text link is inserted. This plugin gives you a full preview of the document plus multiple page navigation.
When you upload a PDF and insert it, you have the option to turn on the PDF embed.
Then, on the actual post, we get the full preview with options to view other pages as well as zoom in or out.
As I mentioned, this plugin is fully compatible with WooCommerce. The ability to sort your product images into folders vs. having them scattered throughout your media library could save you tons of time.
It also integrates with page builders such as Visual Composer, DIVI Builder, Beaver Builder, as well as with all other major content builders like ACF, Site Origine, Themify Builder, Elementor and Live Composer.
As you can see, this plugin gives you tons of control over the management of your media. With the option of creating folders and sub-folders, flexibility of importing images and synchronizing your media from server folders, and, lastly, creating galleries from your folders, the WP Media Folder Plugin comes with a lot of benefits.
So check out WP Media Folder Plugin for WordPress, peruse their documentation and learn about all the features you will get with this useful WordPress library media manager.